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Thursday, December 3, 2020

Effective Meetings



Tip -1: 
EVERY MEETING SHOULD HAVE AN AGENDA


           Meeting should always have have an end-result.  So as to have 
an end- result, you need an
agenda. Let all the participants know the 
agenda clearly, in advance.  
Tip -2:  AGENDA SHOULD BE JUSTIFIABLE ENOUGH TO
CONDUCT               A MEETING
           
 Hold a meeting only if it is
required.  Effective Managers who know
the value of time, do not call for unnecessary meetings and waste others’ time.
Tip -3:  EVERY MEETING SHOULD REACH DEFINITE
CONCLUSIONS
            
Every meeting should reach some definite conclusions and the
participants should clearly understand the conclusions and resolutions and
what’s expected from each participant after the meeting.  Summarize all your resolutions or conclusions
at the end of the meeting.
Tip- 4: LIMIT THE
NUMBER OF TOPICS
           Don’t put bring many topics on the table.  If you discuss many different topics at a
stretch, there is a possibility of losing focus.  It can even result in confusion and
chaos.  Hence, have separate meetings for
separate topics.
Tip – 5: LIMIT THE
DURATION OF THE MEETING
          Ideally, meetings should not go beyond
an hour.  If you are required to discuss
more than an hour, take tea-breaks so as to give relief to the brain.
Tip -6: LIMIT THE
NUMBER OF PARTICIPANTS
          Invite only those who are related to
the agenda of the meeting.  Don’t invite
everybody without considering whether or not they are related or required.  This not only saves time for those who are
not required to attend but also gives more time to people attending the meeting
thus bringing seriousness and real benefit.
Tip-7: EVERY
PARTICIPANT SHOULD SPEAK
          A meeting is not meant to keep the
mouth shut.  It is important that every
participant actively participates in the meeting.  Make everybody talk on important issues.  Don’t let some participants sit quiet.
Tip-8: CONFINE TO
THE AGREED TOPIC
          Discuss only the agreed topic.  Don’t change the track.  Some people have the habit of bringing other
unrelated topics; stop them in their tracks.
Tip-9: NO HIDDEN
AGENDA
          Sometimes, superiors hold meetings to
press their decisions that they had already taken, on their team members.  But they pretend to be welcoming opinions
from others by conducting meetings.  They
want to use participants as rubber stamps. 
Such superiors and their meetings are unethical and ineffective.

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